Privacy Policy

Effective Date: March 16, 2026

At Steinitz Chess Club, we are committed to protecting your privacy and ensuring that your personal information is processed lawfully and reasonably in accordance with the Protection of Personal Information Act (POPIA).

Who We Are Our website address is: http://steinitzchessclub.co.za. As the “responsible party,” we determine the purpose and means for processing your personal information.

What Personal Information We Collect and Why We only collect personal information that is adequate, relevant, and not excessive for the following purposes:

• Comments: When visitors leave comments, we collect the data shown in the comments form, the visitor’s IP address, and browser user agent string to assist in spam detection. An anonymized string (hash) from your email may be provided to the Gravatar service to see if you are using it.

• Media: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

• Cookies: If you leave a comment, you may opt-in to saving your name, email address, and website in cookies for your convenience. These cookies last for one year. If you visit our login page, we set a temporary cookie to determine if your browser accepts cookies. When you log in, we set up cookies to save your login information and screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks.

Lawful Basis for Processing We process your information based on your voluntary, specific, and informed consent, the necessity to maintain the club’s legitimate interests, or to comply with legal obligations.

Embedded Content from Other Websites Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, and monitor your interaction with that content.

Who We Share Your Data With We do not share your personal information with third parties without your consent, unless required for legal purposes or as part of automated services like spam detection. If you request a password reset, your IP address will be included in the reset email.

How Long We Retain Your Data We retain personal information only as long as necessary to achieve the purpose for which it was collected. If you leave a comment, the comment and its metadata are retained indefinitely. For users that register on our website, we store the personal information provided in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username).

Your Rights Under POPIA You have the right to:

• Request confirmation of whether we hold your personal information.

• Request that we correct, destroy, or delete personal information that is inaccurate, irrelevant, excessive, or obtained unlawfully.

• Object to the processing of your personal information at any time on reasonable grounds.

Security Safeguards We take reasonably archive technical and organizational measures to secure the integrity and confidentiality of your personal information to prevent loss, damage, or unauthorized access.

Where Your Data is Sent Visitor comments may be checked through an automated spam detection service.